The following guidelines pertain the use of Administrative Leave for the closure of the University due to weather-related conditions (Declared Emergency Condition) or at the President’s Discretion. A “Declared Emergency Condition” will be communicated to all employees through campus police email and text notification systems. The announcement is also posted at www.umd.edu . Closures due to the President’s discretion are generally communicated through campus email. Shortly after these occurrences are communicated, this page will be updated to record the date and, if appropriate, the PHR system will be updated to display “Admin Lv” on employee time/leave records (see “PHR Timesheet” section below).
The following general guidelines below apply weather related closures. Closures at the discretion of the President may have their own specific guidelines which should be outlined in the specific communication.
Except as noted below, non-essential Regular and Contingent 2 employees who were scheduled but did not work during the period of the Declared Emergency Condition should be given administrative leave to cover their the portion of their workday(s) covered by this Declared Emergency Condition. Non-essential employees who reported at their normal workday start are not entitled to compensatory time or additional pay.
Essential employees were expected to report to work as usual. Nonexempt Regular and C2 Essential employees will receive compensatory time or additional pay for the portion of their regularly-scheduled shift(s) covered by the Declared Emergency Condition, in addition to the actual hours worked. The compensatory time off or cash payment shall be in accordance with the employee’s overtime payment status and relevant human resources policy on work hours and overtime.
Employees whose regularly-scheduled shift(s) did not include the period covered by the Declared Emergency Condition but who were required to work during this time shall receive compensatory leave or additional pay for the hours worked, in accordance with the employee’s overtime payment status and relevant human resources policy on work hours and overtime.
Employees in a Leave Status
Employees who were scheduled for approved annual leave, sick leave, personal leave, compensatory leave, or approved leave without pay leave on any day or days during the Declared Emergency are considered “in a prior leave status” under applicable policy, BOR Policy VI-12.00, (Policy on Emergency Conditions, Effective 5/1/1992), and as such, are not covered by the provisions of this memorandum. Furthermore, employees who were on any type of unpaid leave during the inclement weather event are also considered to be in a “prior leave status” under applicable policy and are not covered.
Administrative leave will be pre-populated on all regular and CII PHR timesheets/leave records only when the weather related closure is a full day. For closures less than a full day, administrative leave will be activated in PHR but the employee must record the appropriate hours on their PHR timesheet/leave record in accordance with the provisions of the specific closure. The PHR system in generally updates within 24 hours of the declared occurrence.
|Start Date||Start Time||End Date||End Time||Reason|
|January 8, 2018||1:00 pm||January 9, 2018||9:59 am||Weather Event|
|January 4, 2018||4:00 am||January 4, 2018||9:59 am||Delayed Opening -
|April 24, 2017||1:00 pm||April 25, 2017||12:01 am||Poor air quality due to off campus fire|
|March 13, 2017||9:00 pm||March 14, 2017||11:59 pm||Weather Event|
|February 16, 2016||5:00 am||February 16, 2015||11:00 am||Delayed Opening|
|February 15, 2016||12:01 am||February 15, 2016||11:59 am||Declared Emergency Condition|
|January 28, 2016||5:00 am||January 28, 2016||10:00 am||Weather Event|
|January 22, 2016||12:00 am||January 26, 2016||11:59 pm||Declared Emergency Condition|
|April 7, 2015||2:00 pm||April 7, 2015||11:59 pm||Power Outage|
|March 5, 2015||12:00 am||March 6, 2015||11:59 pm||Weather Event|
|March 2, 2015||6:00 am||March 2, 2015||9:59 am||Weather Event|
|February 26, 2015||6:00 am||February 26, 2015||12:29 pm||Weather Event|
|February 16, 2015||3:00 pm||February 17, 2015||11:59 pm||Weather Event|
|January 27, 2015||12:00 am||January 27, 2015||10:00 am||Weather Event|