The following guidelines pertain to the closure of the University during the “Declared Emergency Condition” that occurred from Friday, January 22, 2016 12:01 a.m. through Tuesday, January 26, 2016 11:59 p.m. and the delayed opening on January 28, 2016 from 5:00 a.m. to 10:00 a.m.
Except as noted below, non-essential Regular and Contingent 2 employees who were scheduled to work during the period of the Declared Emergency Condition should use administrative leave for their scheduled work hours on each day as appropriate. Non-essential employees who were not required to work, but reported on any of these days are not entitled to compensatory time or additional pay.
Essential employees were expected to report to work as scheduled. Nonexempt Regular and Contingent 2 essential employees will receive either compensatory time or additional pay for the portion of their regularly-scheduled shift that was covered by the Declared Emergency Condition, in addition to their hours worked. The compensatory time or additional pay shall be in accordance with the employee’s overtime payment status and relevant human resources policy on work hours and overtime.
Employees whose regularly scheduled work shift(s) did not include the period covered by the inclement weather event, but who were required to work during this time, shall receive either compensatory leave or additional pay for the hours worked in accordance with the employee’s overtime payment status and relevant human resources policy on work hours and overtime.
EMPLOYEES IN A LEAVE STATUS
Employees who were scheduled for approved annual leave, sick leave, personal leave, compensatory leave, or approved leave without pay leave on any day or days during the Declared Emergency are considered “in a prior leave status” under applicable policy, BOR Policy VI-12.00, (Policy on Emergency Conditions, Effective 5/1/1992), and as such, are not covered by the provisions of this memorandum. Furthermore, employees who were on any type of unpaid leave during the inclement weather event are also considered to be in a “prior leave status” under applicable policy and are not covered by the provisions of this memorandum.
Full Day Closures: Administrative leave was pre-populated for all full-time Regular and Contingent 2 employees on Friday, January 22, 2016, Monday, January 25, 2016, and Tuesday, January 26, 2016, if no previous leave was recorded on that day. Employees/supervisors should make any necessary adjustments, including adding 8 hours of administrative leave on Saturday and/or Sunday, pursuant to the provisions of this memorandum.
Delayed Opening: For Thursday, January 28, 2016, administrative leave was not pre-populated on the timesheets and should be recorded in accordance with this memorandum. Employees who did not report to work when the University opened at 10:00 a.m. are ineligible for the administrative leave granted on this day.
Should you have any questions concerning the treatment of leave, please refer to the UHR website at https://uhr.umd.edu/campus-closure-procedures/ or contact the UHR Support Center at 301.405.7575.
Assistant Vice President
University Human Resources
Last updated: January 29, 2016