Job Application FAQ (prior to March 4 2013)

Starting a Career at University of Maryland

Frequently Asked Questions

Working at UMCP

  1. How can I learn more about University of Maryland, College Park (UMCP)?

  2. What are UMCP’s different job types?

  3. What benefits are available?

Searching and Applying for Jobs

  1. Where can I find a list of available job openings?

  2. How do I apply for job openings?

  3. What if I don’t have access to a computer?

  4. How many jobs should I apply for?

  5. How do I create an online application?

  6. How do I update my application online?

  7. Can I submit a resume through the online application process?

  8. Can I reuse my online application for multiple job opening?

  9. Can I edit my application after I apply?

  10. How long does it take to fill a job vacancy at UMCP?

  11. Does everyone who applies get an interview?

  12. What type of interview should I expect?

For Students

  1. If I’m a UMCP student, how do I apply for Student Jobs?

General Questions

  1. What if I forgot my user name and password?

  2. My resume is on paper and I don’t have a scanner. How can I submit it using your online system?

  3. Do I need an email address to use the online application process?

  4. How do I withdraw my application?

  5. How can I be sure that my electronic application was received?

  6. I applied weeks ago but haven’t heard anything from the hiring department. What should I do?

  7. How long is my application valid?

  8. Can I apply by sending my resume via e-mail, mail or fax?

  9. I am having a problem using the Back button to get to a prior page. It keeps returning me to the same page, what do I do?

Working at UMCP

How can I learn more about University of Maryland, College Park (UMCP)?
You can learn more about the university by going to http://www.umd.edu/

What are UMCP’s different job types?
You can learn about the various job types by going to: https://jobs.umd.edu/applicants/static/customers/680/UMjobtypes.html

What benefits are available?
For information regarding benefit programs you may go to http://uhr.umd.edu/benefits/benefits-at-a-glance/ or contact the Human Resources Service Center at 301-405-5679.

Searching and Applying for Jobs

Where can I find a list of available job openings?
You can view current job openings for Faculty, Staff and Graduate Assistants online at https://jobs.umd.edu/

How do I apply for job openings?
You must apply to the specific job opening(s) you are interested in. This must be completed online through the applicant tracking system at https://jobs.umd.edu/ Only applicants who apply online through the applicant tracking system will be considered for employment.

What if I don’t have access to a computer?
Computers are available in the University Human Resources Office on campus (located at 1104 Chesapeake Building, #338, College Park, MD 2074, Phone # 301-405-5679). Libraries on campus and other local libraries also have computer access for people who need to complete the online application.

How many jobs should I apply for?
Only apply for jobs you believe you are qualified for. Mostly jobs have a minimum qualification section in the description. You should make sure that you meet these qualifications. Applying for multiple jobs will not improve your chances of being hired. Interviews are received based on prior demonstrated experience and/or education required for each specific position.

How do I create an online application?
To create an online application, go to https://jobs.umd.edu/and click the “Create Application” at the top left sidebar. Follow the online steps to create your application.

How do I update my application online?
To update your application, go to https://jobs.umd.edu/ and click the “Login” button at the top left sidebar. After logging in, click “Manage Application” at the top left sidebar. Then click “Edit Existing Application.” Follow online directions as you move through the site.

Can I submit a resume through the online application process?
Only if applying for Exempt, Faculty and Graduate Assistant vacancies. Nonexempt positions do not allow applicants to attach a resume.

Can I reuse my online application for multiple job opening?
Yes, once the application is saved it will be available for you to use multiple times. However, applicants are strongly encouraged to update their applications as needed. You may also want to edit your application each time you apply so that you can design the application specifically to the requirements of the job.

Can I edit my application after I apply?
No, once you submit your application materials your documents are locked and cannot be edited. The screening process may begin immediately once you submit materials; therefore, you cannot go in and edit information after applying. This is to ensure that everyone in the screening process is evaluating the same information that you have submitted.

How long does it take to fill a job vacancy at UMCP?
Some jobs are filled quickly while others may take a few months. Many factors go in to creating a timeline such as availability of the search committee members, applicant schedules, room availability, and others. Only applicants selected for an interview will be contacted. Those who receive an interview will be notified once the position has been filled. You can view your status online by logging in to your account at https://jobs.umd.edu/ and clicking on “Login” at the top right sidebar. After logging in, click “Manage Application” at the top left sidebar. Then click “Application Status.” Follow online directions as you move through the site.

Does everyone who applies get an interview?
No, only the most competitive applicants will be interviewed for a job. Each applicant pool is different, so you may be extremely competitive in one applicant pool but not another for the same job type because of different applicants in the different pools.

What type of interview should I expect?
The type of interview will depend on the Hiring Manager. Some departments may do phone interviews first while others may invite the finalists in for a face to face interview. Some interviews may be 30 minutes in length while others may take multiple days. Some departments use panel interviews while other departments may use a series of individual interviews.

For Students

If I’m a UMCP student, how do I apply for Student Jobs?
Most student jobs are filled directly through the hiring department and not through Human Resources. Some departments will advertise student jobs on their own department’s website while some on University Human Resources website. In most instances, you may apply directly with the department. Interviews and hiring decisions are made by the hiring department.

General Questions

What if I forgot my user name and password?
After clicking “Login” from the navigation bar on the left, click on the “I forgot my username/password” link in the login dialog box. After correctly responding to your security question, your user name or password will be reset and you will be notified.

My resume is on paper and I don’t have a scanner. How can I submit it using your online system?

Local copy services such as Kinko’s can scan and load your document onto a floppy disk or CD. You can use this electronic version on any computer with a browser and Internet access to apply.

Do I need an email address to use the online application process?
No, you do not need an email address. However, not providing it may cause a delay or make it more difficult for us to communicate with you. Free email accounts are available from major web-service providers such as Yahoo! (Yahoo! Mail), Microsoft (MSN Hotmail, or Windows Live Mail) or Google (Gmail).

How do I withdraw my application?
To remove your application from consideration for a position, click on the “Withdraw Application” link in the status field for that position. If you withdraw your application, you will not be able to apply for the same position again.

How can I be sure that my electronic application was received?
Upon successful submission of your application, users will see a confirmation number indicating that the application has been received. Keep this number for future reference.

I applied weeks ago but haven’t heard anything from the hiring department. What should I do?
You may check the status of your application at any time by logging into the UMCP Careers Opportunities website with your user name and password. From the left navigation bar, choose “Application Status.” There you can view your application materials and the status of each position.

How long is my application valid?
Until the search is closed/position is filled.

Can I apply by sending my resume via e-mail, mail or fax?
We no longer accept paper applications/resumes via email, mail or fax. All applications must be submitted via our online employment site.

I am having a problem using the Back button to get to a prior page. It keeps returning me to the same page, what do I do?
Do not use your browser’s “back,” “forward,” or “refresh” buttons to navigate the online employment site. This may cause unexpected results, including loss of data or being logged out of the system. Please use only the navigational buttons within the site. Searching and Applying for Jobs

For any additional questions that you may have, please contact the University Human Resources Service Center at uhr@umd.edu or 301-405-5679.

Last updated: March 5, 2013