Certification and Documentation
Am I required to submit documentation certifying that my immediate family member or I have a serious health condition?
You may be required to submit a completed Certification of Health Care Provider Form when requesting FML leave for your own or your immediate family member’s serious health condition. You will have 15 calendar days from the date you are notified of your eligibility and rights & responsibilities to submit the completed medical certification to the Leave Coordinator. If you are unable to meet the 15-calendar day deadline despite diligent good faith efforts to do so, you may request a deadline extension of up to 15 additional calendar days.
If an employee was approved for intermittent FML leave, do they have to provide medical documentation each time they are absent from work?
Intermittent absences for the FML-qualifying condition noted on the medical certification are considered a single leave reason; therefore, employees are not required to provide medical documentation every time they are absent from work.
How often may the University ask for medical certification for an on-going serious health condition?
The University may require an employee to provide periodic updates as to the serious health condition for which they are taking leave. Recertification shall not be requested more often than every 30 calendar days unless:
- the duration of the medical condition is less than 30 calendar days;
- the employee requests an extension of FML leave;
- the circumstances described in the previous medical certification change significantly;
- the University receives information that casts doubt upon the employee’s stated reason for leave or the continuing validity of the most recent medical certification.
In all cases, the University may request recertification of a serious health condition every 6 months and/or at the end of the 12-month leave period.
What happens if I do not submit medical certification by the deadline noted on my eligibility letter?
If you do not submit acceptable medical certification to the Leave Coordinator by the deadline noted on your eligibility letter, approval of your request for FML leave may be delayed and/or denied and your absences may be considered unauthorized.
Am I required to provide documentation certifying my ability to return to work prior to returning from FML leave?
If the FML leave is for your own serious health condition, you will be required to provide documentation from your health care provider confirming the date you are able to return to work and your work status e.g. full duty or modified duty with specific restrictions and their expected duration.
What happens if I do not provide medical documentation certifying my ability to return to work prior to returning from FML leave?
If you fail to provide acceptable medical documentation from your health care provider prior to returning from FML leave, your return to work may be delayed until acceptable medical documentation is submitted to the Leave Coordinator.
All documentation related to your request for FML leave must be submitted directly to the Leave Coordinator. Documentation should not be submitted to your manager and/or department.
The University is committed to ensuring that any/all information submitted as part of your request for FML leave will remain confidential and maintained in a separate medical file in the Office of Staff Relations. Your manager/department will only be advised of your leave status e.g. period of continuous absence, frequency and duration of intermittent or episodic absences, and/or your return to work status to include specific restrictions that may be required upon your return to work; if applicable.