New Employee Checklist

This helpful checklist has been created to assist new employees to the University of Maryland, College Park. Included are key items and references that may be needed during the initial period of employment. The information has been organized into two sections entitled Employee Related Items and Job Related Items. The new employee and the hiring department should review this tool together to determine the appropriate items needed as they begin their employment at the university.

Printable New Employee Checklist



Has employee selected a retirement plan by first day of employment. (If plan is not selected, employee will default to State Employees’/Teachers’ Alternate Pension System.)
Employee has received Health Insurance Marketplace Coverage Option Notice
ID Card (After employee has been entered into PHR.)
E-Mail Account (After employee has been entered into PHR.)
Building/Room Access – Keys (Contact your Department Key Representative)
Building/Room Access – ID Card (Contact your Department Key Representative)
Telephone Ext/Name Display (Contact your Department Telecommunications Representative)
Holiday Schedule
 Completing your time record
Academic Calendar
Employee Designee/Affiliate Information






While all appointments will not require all the following items, this tool should be used as a guide by both the employee and the department to determine which items are needed to perform your job.

(ELF – Electronic Forms; WOW – Warehouse on the Web; DW – Data Warehouse)

* Needs Original Signature

Budget/Financial
BPM (Send email to Melissa Diehl in the Budget Office)
ELF-Budget Amendment*
FRS Web* (Financial Resource System)
ELF-JV & Payroll Transfer

Human Resources/Payroll
DW/WOW* (ARS, PHR & FWS)
PHR System Home Page
PHR Security (Set up through the employee’s PHR appointment)
 eTerp Security (Set up through the employee’s PHR appointment)
IRPA Profiles

Academic/Student Information
ARS* (Academic Resource System)
MEGS (MD Electronic Graduate System)
SIS (Student Information System)
DW-SIS
ADVISE
UMEG (University of Maryland Electronic Grading)
WebCT (Web-based course management tool)
SAR (Students Accounts Receivable – Send email to John Trangsrud.)

Procurement/Purchasing
Accounts Payable Signature Card* (Requires a paper form.)
General Stores Authorization Form*
Misc. Procurement Forms
ELF-Small Procurement Order & Master Contract
Purchasing Card*Research
ORAA-Coeus System Access (Send email to coeus-help@umd.edu)
DW/WOW-ORAAMiscellaneous
Business Services/Forms
Travel Services/Forms
Copier System
Metered Postage Management System
NTS Billing Mgmt System
Facilities Management Request for Services