In response to an AFSCME request for a substitute leave day for December 5, 2018 in honor of George Herbert Walker Bush’s passing and pursuant to authority granted under Board of Regents policy, President Loh has designated Friday, December 21, 2018 as an administrative day for all regular/contingent II faculty and staff. Employees are encouraged to use this day as a time of reflection. This day is in addition to the already approved December 24, 2018 administrative day.
Some “essential” staff will be expected to report to work as usual. If eligible, essential employees that work on December 21 will receive compensatory time or additional pay for the portion of their regularly scheduled shift that is covered by the campus closure, in addition to their hours worked. This shall be in accordance with the employee’s overtime payment status and relevant personnel policy on work hours and overtime.
Please note that 8 hours of Administrative Leave will be populated on the PHR timesheets and Faculty Leave Records for all full-time regular and contingent II staff and faculty for December 21, 2018. For part-time employees, supervisors should record the appropriate hours based on the employee’s schedule.
There may be employees who have previously requested to be on Annual Leave or other paid leave on December 21, 2018. Those employees will not be required to charge the pre-approved leave on that day. If paid leave has already been recorded on the time/leave record, it should be removed and replaced with administrative leave. However, employees who are in an unpaid leave status on the prior scheduled workday are ineligible for this Administrative Leave, pursuant to applicable USM policies.
Also, employees who had scheduled Annual or Personal Leave on December 21, 2018 and who are in a “use or lose” situation will have until January 19, 2019 (end of pay period 15) to use the day of scheduled leave displaced by the closure of the campus on December 21, 2018.
Should you have any questions concerning the treatment of leave time on Friday, December 21, 2018, please contact the University Human Resources Support Center at 301.405.7575.
Last updated: December 11, 2018