Overpayment Recovery

Overpayment Recovery Pay AdjustmentAn Overpayment Recovery pay adjustment is used to recover overpayments to active employees Overpayment recoveries should not be created to recover overpayment overtime transactions for staff. Rather, a time entry adjustment should be created for overtime recovery.

  • After selecting employee:
  • Select “Other Pay Adjustment”
  • Click “Continue”

Select Reason for Adjustment/ Release

  • Overpayment Recovery Pay Adjustment - SelectSelect Reason for Adjustment – “Overpayment Recovery”
  • Select Pay Period which Adjustment is Applicable – when the overpayment occurred
  • You may also change the “FICA Code” for the adjustment if necessary. Most pay adjustments are left at the system default with the exception of “Accident Leave” which may require a different FICA taxability. In this case “FICA Taxable” is defaulted since a Final Leave Payout is FICA taxable. Questions concerning FICA taxability should be directed to Payroll Services.
  • Enter Deduction from Salary amount- NO (-) sign is required.
  • Enter Notes-  required for this type of adjustment
  • Click “Save”. Now, you can see the link at the bottom of the page to change the account number if necessary.
  • Click “Release for Approval”
  • Now, an e-mail message is sent to the department approvers alerting them to approve the pay adjustment.
  • You can see a RED message saying “Adjustment has been released, No Updates Allowed” and you are finished with the pay adjustment.
  • Click “Return to Main Menu”


Last updated: August 8, 2013