INDIVIDUALS USING THE TAX TREATY EXEMPTION MUST:
- Have a permanent Social Security Number.
- Submit, each calendar year, the following forms:
- W-4 form
- 8233 form
- Representation letter
- Citizenship Status Form
- U.S. Visa, if Canadian copy of Passport
- Use the appropriate representation letter for the “primary purpose” of coming to the United States (check the I-20, DS-2019, H-1 Approval Notice). For example, a F-1(student) on Optional Practical Training (OPT), whose title is “professor”, completes the “Student” representation letter, not the “Teacher/Researcher” letter, because the primary purpose for being in the U.S. is to be a student.
- Attach copies of appropriate immigration documents as required
TAX TREATY CLAUSE EXPLANATIONS:
- BACK TO BACK CLAUSE: prevents an individual from claiming the exemption: during a period that immediately follows one in which he/she has claimed a “student/trainee” exemption, or for the same purpose on multiple occasions. The individual must re-establish residency in their home country (1 year time), then re-enter the U.S. to claim a Treaty benefit.
- ONCE IN A LIFETIME CLAUSE: the “Teacher/Researcher” exemption may be used onlyonce by an individual. Re-establishing residency does not permit use of this exemption. The treaties that have this clause are: the Czech Republic, France, Indonesia, Portugal, and Slovak Republic.
- RETROACTIVE CLAUSE: Time Limits. Some treaties require “retroactive” taxation of all earnings if an exempted person has been present in the U.S., exceeding the allowable time. The whole exemption would be lost and would be taxable. Treaties that include this restriction are : India, the Netherlands, the Philippines, and the U.K.). (updated 04-28-2008)
- CHINA: does not have a back-to back clause, but does require that an individual who has used the student exemption must re-establish residency in China before he/she is allowed to use the teacher/researcher exemption.
*Please contact UMCP Payroll Services at 301-405-5665 for this form.
Please note: All student articles are for 5 calendar years from date of arrival unless otherwise noted.