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Online Benefit System (SPS)

The Statewide Personnel System (SPS) is administered by the Department of Budget and Management (DBM) through WorkDay.  Through SPS,  employees can log-in securely and change/view their benefits, dependents, and beneficiaries.  Benefits can only be changed or elected if you are a new hire, during open enrollment or have a qualifying event.

​The SPS will show your current benefit elections if you participate in the State’s Employee Benefits Program.

SPS Login Frequently Asked Questions

Quick Guides

SPS Access Password Change Basic Navigation Initiate Life Event New Hire Benefits Enrollment Guide

Log in with your SPS Employee ID that starts with a “W”. Your SPS Employee ID is available to you in the following locations.

  • Your electronic earning statements
  • Workday Employee Profile (W# located under Personal)
  • POSC, log into POSC. Once in POSC, click “View SPS Employee ID.”

You can reset or change your password the following ways:

  1. If you forgot your password….
  1. If you know your password but want to change it….
  • Change your password from the Workday (onelogin) page under your profile found in the upper right hand corner of the page.

Password Change Reference Guide

Adding a second MultiFactor Authentication Factor to OneLogin

 

Please use the following password formation to make up your initial password:

  • Use capital first letter of your first name
  • Use lower case first letter of last name
  • Use your 4 digit birth year
  • Use last 4 digits of your social security number
  • Use the symbol $

An example password for Jon Smith is:  Js19804321$

As a new employee, you have 60 days from the date you begin employment to choose your benefit programs. Enrollment for benefits will be completed via the State of Maryland Employees Benefits Portal. You will not be able to enroll until you receive a series of emails from the State that will include your user name (known as a “W” number) and a temporary password. Once you receive this information you will be able to enroll in benefits. Please note that these emails can take up to 30 days from your start date to be sent to you. This process cannot be expedited in any way.

  • Effective Date of Coverage: Benefits will be effective on the first of the month following your date of hire. The exception is if your hire date is the 1st day of any month. Then your effective date will be the 1st of the month that you started work. Coverage may NOT be backdated to your date of hire.
  • Processing Time:  Normal processing time for online benefits requests can take between 30-60 days from hire for your benefits to become active. Various factors include receiving the enrollment information from the state benefits office, the time frame you take to submit your request, and your response to additional information that the state may request after you submit your application.
  • Required Documentation for Dependents:  If you are enrolling dependents such as a spouse or dependent children, please see the following required documentation.  Employees will be required to upload documents in the SPS Workday portal when enrolling in coverage.   Please note the requirements for adding a spouse:  Official State marriage certificate (must be a certified copy and dated by the appropriate State or County official, such as the Clerk of Court).

Regardless of when you enroll within your 60 days of hire, your benefits coverage will still be effective on the first of the month following your date of hire. If it applies, you will be responsible for paying any mandatory retroactive adjustment payments for periods of coverage back to your benefits effective date.

Even though your coverage will become effective the 1st of the month following your hire date you will not receive your benefits cards until the State of Maryland Employee Benefits Division has processed your online request. If you have a medical need during this time you may be required to pay out of pocket for these services by your medical providers. If you pay out of pocket for a service, it may be possible to submit claim forms for reimbursement.

Remember

You will not be able to cancel, change, or add to your coverage once you have made these decisions until the next open enrollment period. Exceptions to this rule are allowed only under select circumstances referred to as qualifying events.

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