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Advanced Leave Options (Staff)

University of Maryland Regular Staff Leave Options for Illness/Disability

When Regular Staff (exempt and non-exempt) exhaust their accrued paid leave due to a temporary, recoverable illness, injury, or serious disability (excluding Advanced Annual Leave), several options are available:

A paid leave benefit offered to eligible employees who sustain a temporary, recoverable illness, injury, or serious disability and have no available accrued/paid leave. ASL constitutes a debt for which payment shall be enforceable upon the employee's return to work or upon the employee's separation from employment, whichever is earlier. 

Eligibility requirements:

  • Exhausted all other types of accrued leave
  • Satisfactory record of sick leave usage and work performance
  • No current ASL debt unless arising from the original illness/injury and maximum ASL was not originally granted

Advanced rate:

  • First Year ASL: New employees accrue ASL on a prorated basis, earning 1.25 days per month of service.
  • Subsequent Years ASL: Employees with over one year of service are eligible for a standard amount of ASL each year. The amount is based on years of service, with a maximum of 15 days per year.
  • Maximum: There is a cap on how much ASL can be advanced in a single calendar year. The maximum is 60 working days or 480 hours.

Repayment:

  • The minimum payback rate is 50% of sick and annual leave accruals each pay period. 
  • The employee may also elect to pay back ASL by applying additional earned leave or by reimbursing the University with cash.

Forms and Policy:

A paid leave benefit available to eligible employees who sustain a temporary, recoverable illness, injury, or serious disability.

Eligibility requirements:

  • Minimum Service: Requires at least five (5) years of service with the University System of Maryland (USM) or state service.
  • Leave Exhaustion: Must have used up all accrued/paid leave and not be eligible for Advanced Sick Leave.
  • Performance: Maintain a satisfactory record of sick leave usage and work performance.

Amount of leave:

  • Maximum of twelve (12) work months (52 work weeks) cumulatively throughout an employee's career with USM or state service.

Form:

Non-bargaining unit employees

A paid leave benefit, made up of pooled UMD employee unused personal leave, offered to eligible employees who sustain a temporary, recoverable illness, injury, or serious disability, have no available accrued/paid leave, and are not eligible for Advanced Sick Leave (ASL) or Extended Sick Leave (ESL).

Eligibility requirements:

  • Minimum Service: Requires at least one (1) year of service with the University System of Maryland (USM).
  • Medical Condition: Must have a temporary medical disability verified by a licensed medical professional with an expectation of returning to work.
  • Leave Exhaustion: Must have used up all accrued/paid leave, not be eligible for Advanced Sick Leave (ASL) or Extended Sick Leave (ESL).
  • Performance: Maintain a satisfactory record of sick leave usage and work performance.

Amount of leave:

  • Maximum is one (1) day of leave for each month of service, capped at twenty (20) days per request.

Bargaining unit employees

A paid leave benefit, made up of pooled UMD employee unused personal leave, offered to eligible employees who become temporarily medically disabled or to care for an immediate  family member who becomes temporarily medically disabled for whom the employee is the primary caregiver (spouse, partner, child, parent, sibling, legal ward, grandchild, or grandparent).

Eligibility requirements:

  • Minimum Service: Requires at least one (1) year of service with the University System of Maryland.
  • Medical Condition: Must have a temporary medical disability verified by a licensed medical professional with an expectation of returning to work.
  • Must exhaust all available earned sick leave, annual leave, personal leave, compensatory leave, accumulated holiday leave, and any other type of accrued applicable leave and any paid leave available under the Family Medical Leave Insurance Program.

Amount of leave:

  • The maximum number of hours requested is 560 hours over the course of the the employee’s employment.

Form and Policy:

AAL is a short-term advancement of up to 5 days of annual leave in a calendar year. Bargaining unit employees are allowed up to 10 days per calendar year.

Eligibility requirements:

  • Regular staff (non-exempt and exempt)
  • The employee must have exhausted all other relevant paid leave options (personal, compensatory, sick)
  • Have a demonstrated and substantial need for the leave requested that will not significantly impair operations in the unit

Repayment:

  • Repayment begins upon returning to work through future earned annual leave
  • Borrowed time will automatically deduct from accrued annual leave
  • An employee may choose to repay ALL with other accrued leave or by cash reimbursement

Important Notes:

  • AAL must be specifically noted on the timesheet for UHR to apply the leave
  • AAL is a loan, not additional leave. The employee is responsible for repaying the borrowed days

Form:

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